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Now Hiring: Business Manager

Application Deadline: Open until filled

To apply, submit a Cover Letter and Resume by email to: Natalie Carter, Executive Director

Cover Letter should clearly explain how you are qualified,  why you want to work with our organization, and show that you understand our organization.

The ideal candidate is qualified with bookkeeping and fundraising experience. Top candidates will be contacted for an interview soon after the application deadline and the selected candidate would ideally begin the assignment as soon as possible.

(Posted: December 22, 2017)
Under supervision of the Executive Director, the Business Manager is responsible for maintaining all administrative operations for the organization with specific focus on finances, membership coordination and related fundraising efforts, as well as general administrative support.

Duties & Responsibilities

I. Financial

• Coordinate Accounts Payable, specifically preparation of printed checks, deposits, and credit card charges
• Maintain all financial records using Quickbooks (QB)
• Assist ED with donor thank you and tax documentation letters
• Coordinate bi-monthly payroll, and monthly/quarterly payroll taxes
• Keep ED appraised of current financial status of all BEC accounts
• Participate in the filing of and payment of quarterly and annual taxes
• Maintain records of vendor accounts, contracts, and other related files
• Seek savings and efficiencies for routine office expenses

II. Donor Cultivation & Fundraising

• Data entry and management of the BEC membership database including running reports, updating member status, coordinating system improvements
• Maintain professional and courteous correspondence with all members, donors, sponsors or funders
• Work closely with ED and the Board on strategic fundraising & donor cultivation
• Assist with member expansion and retention efforts
• Assist with fundraising projects as needed (membership renewal, BEC Angel program, special events, grant proposals and requests, direct solicitation, etc.)

III. Administrative Support

• Provide administrative support to ED and other staff as needed
• Greet and assist walk-in and telephone traffic and make appropriate referrals
• Manage flow of organizational correspondence including telephone calls and incoming/outgoing mail
• Coordinate and prepare all bulk mailings
• Establish and maintain records and filing systems
• Attend and contribute to staff meetings
• Interact with all BEC staff, consultants, Board members, BEC members and the general public in a positive, professional manner
• Assist with oversight and supervision of volunteers/interns for office tasks, programs and events
• Assist with coordinating and staffing tabling opportunities for BEC and community events/programs
• Assist in the planning and coordination of all BEC events, in the context of regular job duties or additional tasks as assigned
• Assist with general housekeeping including cleaning, organizing, and arranging for repairs as needed
• Inventory and purchase office supplies as needed
• Coordinate maintenance of office equipment and IT systems (internet network, server, phones, utilities, etc)
• Assist with BEC outreach programs and materials as needed

Required Skills & Abilities

• Proficiency in QuickBooks and an understanding of basic accounting principles
• Detail oriented, highly organized, and efficient
• AA degree or two years of college
• Two years of experience of varied responsibilities in an office or business atmosphere
• Proficiency in Microsoft Office Suite including Word and Excel
• Ability to communicate (auditory, oral, and written)  effectively and appropriately with diverse audiences
• Ability to work under pressure; handle multiple tasks while maintaining professional demeanor and communication
• Ability to use standard office equipment such as copier, printer, fax machine, scanner, computers, etc.
• Ability to take initiative and be self-directed where appropriate
• Active problem solving and effective interpersonal skills to handle front-line contacts
• Current valid California driver’s license, or the ability to acquire one
• Function cooperatively and productively as a member of a team
• A commitment to BEC’s mission and goals

Preferred Skills

• BA or BS degree preferred
• Knowledge of environmental issues
• Familiarity with client or donor relations management practices
• Experience in a nonprofit setting

Working Conditions / Physical Requirements:
Ability to sit and stand for extended periods. Lift 35 -50 pounds periodically (especially for events and tabling opportunities).  Work environment is primarily in an office setting with occasional shifts scheduled outside the office during weekdays, some weekends or evenings for meetings, events, tabling, workshops, presentations, etc.

Terms and Conditions of Employment
This position is currently budgeted for  25 hrs/wk with goal being to expand the hours to full time (30 hours/week) with benefits. The rate of pay is $15-$17 per hour, commensurate with experience. Health benefits are available for employees with 30 hours/week, 30-60 days after eligibility.  All BEC Personnel Policies apply to this position. BEC is an equal opportunity employer.